Minutes of the previous committee meeting (01/02/2016):
UNIVERSITY OF STIRLING CHORAL SOCIETY CONSTITUTION
The name of the Society shall be the University of Stirling Choral Society.
The object of the Society shall be to promote choral music within the University by the presentation of public concerts, recitals or such other ways as the Society, through its Committee, shall from time to time determine.
Membership shall be open to all current and former students and staff of the University, their spouses or partners, and such guest members from the surrounding community as are approved by the Committee. Membership involves the payment of a subscription each semester at such rates as shall be determined by the Committee. Subscriptions must be paid each semester on or before a date set by the Committee.
4. OFFICERS AND COMMTITEE
The management of the Society shall be in the hands of the Committee comprising:
- Chairperson Honorary Secretary
- Honorary Treasurer
- Society Contact to the National Federation of Music Societies (NFMS)
- At least FOUR other members
Not less than four of the total membership of the Committee shall be students of the University. The Honorary Treasurer must be a non-student member of the Society. The Conductor of any Choral Ensemble formed by the Society shall be an ex-officio member of the Committee.
The Officers and other members (other than the NFMS Society Contact) shall be elected by and out of the Society’s members at the Annual General Meeting and shall hold office until the following Annual General Meeting at which they will be eligible for re-election The NFMS Society Contact shall be appointed by the elected members of the Committee and remain in office until replaced by the Committee. The committee shall be empowered to coopt additional “ordinary” members as required and fill occasional vacancies as they arise. These coopted committee members shall serve until the next Annual General Meeting after their cooption.
All arrangements for concerts, recitals, rehearsals and the control of financial matters shall be subject to the approval of the Committee.
(a) The Society’s financial year will run from 1 August to 31 July.
(b) An account in the name of the Society shall be opened by the Committee with a branch of the Bank of Scotland. The Committee will appoint four signatories to the Society’s account, two of whom must be the Chairperson and Honorary Treasurer. All cheques drawn on the Society account must be signed by two of the authorised signatories.
(c) The Society may receive donations, grants and financial guarantees.
(d) The income and property of the Society, howsoever arising, shall be applied solely towards promoting the objects of the Society as set forth in Article 2 above. No portion thereof shall be paid or transferred, directly or indirectly, to any member or members of the Society except as repayment of legitimate and reasonable expenses incurred on behalf of the Society.
(e) The Committee will arrange for the Society’s accounts to be independently examined by a responsible person in accordance with the requirements of the Charities Accounts (Scotland) Regulations 2006. The arrangements must be agreed by and be acceptable to the Director of Finance of the University (or whatsoever title that official should have at the time). The independently examined accounts shall be submitted to the Director of Finance not later than the end of the Autumn Semester following the end of the financial year. Subject to the approval of the Director of Finance, the independently examined accounts shall be submitted to the next Annual General Meeting of the Society and also used to support applications for grants from outside bodies.
In the event of the Society being wound up, any assets remaining upon dissolution, after payment of proper debts and liabilities, shall be transferred to the University of Stirling.
8. GENERAL MEETINGS
Before the mid-semester break in the Spring Semester, the members shall be summoned to the Annual General Meeting of the Society of which at least fourteen days’ notice in writing shall have been given.
Extraordinary General Meetings may be called either at the request of the Committee or on the written request to the Committee of at least ten members. At least fourteen days’ notice of such meetings shall be given in writing.
The Constitution of the Society may be amended by two-thirds of the members present at a properly constituted General Meeting voting in favour, provided that fourteen days’ notice of the proposed amendment(s) has been given to all members.
This revised Constitution was approved at the Annual General Meeting of the Society held at the University on Monday 19 March 2007